Placement Partnerships Co-Ordinator

PCI College – Job Description

Title: Placement Partnerships Co-Ordinator

Reports to: Placement Strategy & Development Lead

Department: Academic Department

Purpose of this Role

The primary role of the Placement Partnerships Co-Ordinator is to support the growth and operational success of PCI College’s Placement Team. This role will assist the Placement Strategy & Development Lead (PSDL) in the implementation of practice placement partner sourcing, vetting and quality assurance strategies to ensure the provision of high-quality, suitable practice placement opportunities. The Placement Partnership Co-Ordinator ensures strong relationship maintenance and adherence to programme-specific requirements for practice placements, along with efficient administration and data management to promote placement partnership growth.

Key Responsibilities

Placement Co-Ordination

• Liaise with external practice placement partners and the PCI College’s internal counselling service to manage practice placement opportunity availability.
• Liaise with the Clinical Manager to ensure accurate data on student enrolments and practice placement demands.
• Receive up-to-date information on student enrolments and practice placement needs from the Clinical Manager.
• Identify current practice placement demands and assess current resources, identifying gaps in practice placement availability.
• Establish, record, and monitor appropriate practice placement opportunities for prospective sign-off students.
• Be the first point of contact for practice placement partner queries and escalate any concerns following internal procedures.
• Maintain accurate and up-to-date practice placement partner records using Microsoft CRM.
• Generate regular reports and analytics on practice placement partner activity, student allocation, and provider engagement.
• Use CRM tools to track practice placement partner trends, identify gaps, and support strategic planning.

Practice Placement Partner Relationship Management

• Monitor and maintain positive relationships with practice placement partners to ensure effective communication, issue resolution, and long-term partnership development.
• Liaise with current practice placement partners to keep all relevant details up to date and accurate.
• Facilitate regular communication opportunities to support and encourage a cohesive stakeholder feedback loop.
• Liaise with practice placement partners regarding college and student feedback/complaints where it relates to practice placement governance and quality assurance.
• Assist with annual audits to improve practice placement partner relationship management documentation.
• Implement technological supports to gather increased data and improve communication with practice placement partners.
• Input and manage data collection on CRM (Microsoft Dynamics & SharePoint).
• Analyse data and create reports relevant to practice placement partner sourcing and managing requirements.

Placement Quality Assurance

• Contribute and support the implementation of policies and procedures related to practice placement governance and quality assurance.
• Liaise with the Clinical Manager in relation to newly identified practice placement partners, complete practice placement partner vetting, and onboarding in line with current PCI College policies and procedures.
• Assist the PSDL with the review of all practice placement governance and quality assurance documentation to adhere to current and future regulatory, legal and accreditation requirements.
• Work directly with practice placement partners to ensure compliance with CORU practice education standards.
• Assist in the training of practice placement partners in assessment requirements for students in alignment with accrediting and regulatory bodies.
• Provide administrative support for practice placement-related academic processes.
• Document and manage the storage of all evidence of practice placement partner onboarding.

Placement Sourcing

• Liaise and assist the PSDL with practice placement partner sourcing strategy and implement practice placement partner sourcing.
• Carry out practice placement research and outreach to identify and secure practice placement partners and opportunities.
• Maintain and update database of potential practice placement partner leads, ensuring accuracy and relevance, communicating timely updates to the PSDL.

General Duties

• Be familiar with validation, accreditation, and governing body requirements for practice placements.
• Ensure adherence to the practice placement requirements of all programmes.
• Encourage a culture of continuous improvement within the team and among stakeholders.
• Network and complete site visits nationwide.
• Attend all relevant College meetings.
• Attend PCI College events (Conference, Graduation, etc.) and represent PCI College at external events.
• Maintain own continuous professional development.

This is not an exhaustive list and is subject to review regularly

Personal Specification

Essential competencies and education

The ideal candidate will be/have:

• Level 8 qualification or above in counselling and psychotherapy.
• Relationship management within the counselling and psychotherapy profession.
• Be a good problem solver.
• Excellent relationship building and partnership maintenance.
• Strong attention to detail and editing skills.
• A proven track record of data collection, maintenance, and analysis.
• Confident with Microsoft 365 Suite.
• Strong administrative skills i.e., competency with Microsoft Office Suite and other IT solutions.
• Full, clean driver’s license with own car.
• A good communicator.
• Passionate, enthusiastic, and innovative.

Desirable competencies and education

• Full accreditation with a Counselling/Psychotherapy Accreditation Body (IACP, IAHIP, ICP, BACP, etc.).
• Proven experience of service co-ordination, ideally in an education or practice placement environment.
• Experience/awareness of practice management.
• Experience within Higher Education.
• Familiar with the IACP’s and/or other accrediting bodies’ codes of ethics.
• Familiar with CORU regulation.

Hours:

30-37.5-hour week, 9:00 am – 5:30 pm (hours may be discussed with candidate).

24-month fixed-term contract.

Salary is on a pro-rata basis.

Location:

PCI College, Corrig House, Clondalkin, Dublin 22 (Hybrid working available)

Job Types: Full-time, Part-time

Pay: €30,000.00-€37,500.00 per year

Expected hours: 30 – 37.5 per week

Benefits:

• Bike to work scheme
• Employee assistance program
• On-site parking
• Sick pay
• Work from home

Application question(s):

• Have you completed a qualification in Counselling & Psychotherapy?
• Do you have clinical experience in Counselling/Psychotherapy?
• Have you ever worked in third-level education?

Work Location: Hybrid remote in Clondalkin, Dublin 22, CO. Dublin